Office to remote: The tech stack for a seamless transition with Peter Moriarty
Virtual Success Show
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Episode breakdown
In this episode, Barbara Turley speaks to Peter Moriarty of itGenius and discusses the how-to’s of setting up your company fit for a virtual environment. They talk about creating the right systems and processes in order to effectively manage a remote team.
- The tools that you need in order to have a great task and communication flow in your business.
- Challenges working in a virtual environment
- Why you should eradicate emails
- What does it mean to have the right mindset shift
It’s always people - technology change requires people change..It’s all a change management process, the technology is just the tool or the strategy that’s being implemented
In this episode
00:00 Introduction
In this episode of the Virtual Success Show, Barbara Turley and Matt Malouf talk with Peter Moriarty from itGenius about the rapid shift to remote work during COVID-19. Barbara shares her experience moving 110 staff home, noting how cloud-based systems eased the transition. Peter highlights common challenges businesses face going cloud-based and stresses the value of having scalable, portable systems in place before a crisis.
02:02 Roadblocks when setting up cloud-based system
Peter Moriarty explains that the biggest barrier to remote work isn’t technology but people’s resistance to change. He emphasizes the need for effective change management, noting that many companies rushed to remote setups during COVID-19 without proper support, leading to burnout. He also highlights how businesses often underuse tools like G Suite due to poor implementation and lack of training.
04:30 Important G Suite features
Peter Moriarty explains that G Suite (now Google Workspace) simplifies business operations by unifying file storage, video calls, messaging, and documents in one platform — like a Tesla versus a traditional car. He highlights underused features like Smart Compose and integrated chat. Barbara agrees, noting her company’s smooth, cloud-based transition to remote work during COVID-19, unlike businesses stuck with fragmented systems.
07:40 Task management, systems and processes
Peter Moriarty stresses that shifting to remote work isn’t just about new tools but changing how teams collaborate. He advocates for real-time document co-creation and centralized action tracking in tools like Google Docs and Asana. Barbara Turley adds that even with systems, mistakes happened until they introduced daily huddles and clear accountability. Both agree success comes from aligning people, tools, processes, and rhythms intentionally.
11:58 Working in a virtual environment
Barbara Turley explains that running a virtual company forced her to build clear, disciplined systems, as informal channels like Skype or Zoom led to lost tasks and confusion. She and Peter Moriarty agree on the need for centralized, structured communication — urgent matters via chat, everything else through tools like Asana — and that relying on scattered messages or email for task management doesn’t work in remote teams.
15:22 Why task management by email never works
Peter Moriarty urges business owners to escape their inboxes, calling email slow, cluttered, and unfit for internal communication. He recommends using tools like Asana or Trello for organized, non-urgent tasks and separating “work time” from constant email-checking. Barbara Turley agrees, noting it’s a gradual shift, but essential for virtual business success. Both stress replacing scattered email tasking with structured systems and clear communication channels.
19:21 Tips in getting through this remote setup successfully
Peter Moriarty stresses that business owners must remove themselves as the communication hub by shifting team and client messages to shared inboxes and building simple remote tech stacks. His three C’s are: Connect (Google Workspace), Coordinate (Asana, CRM), and Communicate (business phone systems). Barbara Turley agrees, sharing how integrating tools streamlines oversight. Both emphasize owners should design systems, not be the bottleneck, for scalable, remote-friendly businesses.
26:28 Remote business playbook
Barbara Turley and Peter Moriarty discuss their shared approach to remote business, with Peter highlighting his Remote Business Playbook — eight webinars sharing lessons from running a fully remote, multi-million dollar company. Covering topics like global hiring, remote team management, culture, and workflow, the program is free for concierge members. Peter invites business owners to learn more at petermoriarty.tv, itgenius.com, and via their social channels.
28:09 Wrapping things up
Barbara Turley closes by praising Peter Moriarty’s team for their outstanding support and sharing her positive client experience. She previews the next session on setting up membership sites and why it’s the perfect time to digitize business offerings. The episode ends with a thank-you to listeners and an invitation to share the show to help others grow their businesses too.
