How An Ontraport Virtual Assistant & 10 Minutes Per Day Can Transform Your Business

How An Ontraport Virtual Assistant & 10 Minutes Per Day Can Transform Your Business

What if just 10 minutes per day could transform your business completely?


Recently I was having a strategy call with one of my private clients who was in the throws of rather large and annoying systems migration from Clickfunnels to Ontraport so she could finally kick her amazing online program into more effective and streamlined sales growth.


She has one of The Virtual Hub’s top Virtual Assistants – Level 2 Ontraport trained and just an all round whizz of a guy with systems and all that techie stuff that drives the rest of us nuts.


I was really surprised when she finally confessed to me, somewhat sheepishly, that it was not quite going so well with the whole VA thing. A common problem we see a lot of clients suffer from who end up throwing their hands in the air and giving up rather than pushing through to make it work.


On asking a few probing questions and also bringing the VA into the discussion I quickly realised where the root of the issue really lay.


The client was being too nice and finding it difficult to give effective feedback and say what she really thought and needed.


The virtual assistant was so desperate to show he could take it all on and handle it all himself without bothering her too much as he knew she was very busy both in business and personal, that he often improvised to get things done. The improvs, while showing good initiative were not what she wanted at all … but how would he know ?!

The result?

A silent degeneration of the relationship and the output to the point of client and VA frustration and disappointment with each other.

The solution?

I suggested a daily, non-negotiable, 10 minute huddle together with a clear agenda to communicate more effectively together to get results.

Have a daily 10-minute huddle with a clear agenda. Click To Tweet

What do I mean by a clear agenda?

Not a ‘chat’ basically ! A chat is very different to a huddle. A huddle is a fast meeting designed to get straight to the projects and deal with information gaps, needs for extra help and questions.

The outcome?

We just received a glowing thank you message from the client saying how this one simple daily commitment has transformed things so dramatically she can’t believe it.


Her program revamp gathered massive momentum after that and quickly got to market looking fantastic and all nice and neat and fully streamlined in ONE system – Ontraport. No longer trying to juggle 10 different systems and programs both she and her VA were able to get on with driving sales into the program. She was able to trust in her VA that the systems were working and being taken care and the web traffic and social media train were kept pumping and effective while she went out doing speaking gigs, telesummits and PR.


Sales are rolling in and both VA and client are high fiving each other feeling accomplished and jointly supported.


COMMUNICATION is one of the biggest challenges we see at The Virtual Hub.


Hence why Matt and I put together our 3 part Communication Series on the Virtual Success Show Podcast.

Jun 28, 2016


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