10 Reasons Why Successful Companies Are Hiring Virtual Assistants

10 Reasons Why Successful Companies Are Hiring Virtual Assistants

Ever wonder how the big guns of the entrepreneurial world seem to skyrocket their success…without blowing up their cash flow?

 

 

There’s no secret sauce or weird inner voodoo circle that you’re missing out on.

reasons to hiring virtual assistants

There’s a formula for it!

 

A formula, that when executed correctly, works 9 times out of 10.

 

There are many parts to the formula but a key component involves leveraging offshore outsourcing and virtual assistants. Without this, the rest of the formula can be a struggle to implement (unless you’ve got an articulated truck full of cash!)

 

So let’s delve deeper into why this strategy is so key for entrepreneurial success today.

Successful global companies are outsourcing large amounts of their workload so you should be too. Click To Tweet

 

 

Why hire a Virtual Assistant?

There are many reasons to hire an offshore virtual assistant. They are generally cheaper than domestic employees and can offer the flexibility to multi-task across many aspects of your business. 

 

Here are the top ten reasons why successful companies or businesses need a Virtual Assistant: 

1. Time is your goldmine

reasons to hiring virtual assistantsThe most valuable asset anyone has today is time. Time is the gold that too many businesses are trading for the less valuable commodity of money.

 

Instead, the successful businesses recognise that time is the asset to keep a tight grip on. Without time and space to think strategically, forge new relationships, distribution paths, products and develop ideas, all you have is a business that takes all your time and refuses to grow regardless of how much you work at it.

 

Any business owner who is spending their days locked in email management, social media content management, calendar scheduling, customer support, website management or the dreaded black hole of ‘general admin’ is kidding themselves that they have any chance of growing a successful company.

The most valuable asset anyone has today is TIME. Click To Tweet

 

To reclaim your time you need to hire people and delegate. But staff can really rip into your bottom line so its a catch 22 situation that plagues a lot of businesses.

 

Except if you follow the clever heard and embrace offshore virtual assistants.  This solves the catch 22 and allows you to break out of the deep crevice that exists between startup and growth… without blowing up your cash flow.

 

Time is the diamond you already have so keep it and outsource day-to-day tasks that are stealing your diamond. 

 

 

2. Cost effective Business Scalability

reasons to hiring virtual assistantsBusiness growth requires capital. Sometimes a lot of capital. By going offshore and hiring virtual assistants you can substantially reduce your capital needs. Not only is the cost of hiring someone offshore substantially less than hiring domestically (for most Western nations) but the ongoing costs of management and development are also less.

 

By embracing the offshore virtual assistant model and making a commitment to making it work you can really ramp up your team without blowing up your balance sheet.

 

In addition, you can then utilise any domestic staff you may have for more high value, localised work. It’s a win win. You lower your costs while simultaneously ramping up your team and increasing the value of the work produced per dollar spent on salaries.

 

 

3. Maintain Entrepreneurial Sanity

Virtual Assistant MistakesOne of the key things for entrepreneurial success is mindset. We all know that, but we don’t all do the mindset thing very well!

 

Are your tasks or to-do lists piling up so you’re scattered and actually achieving less? Are you getting a little too overwhelmed with the things you need to do for your business? Too much on your plate?

 

A Virtual Assistant can help you with all of that!

 

Delegating tasks to someone reliable, eager to help and able to manage several duties and responsibilities is one way to avoid becoming overwhelmed. You can divide or handover lots of the items on your to-do list to a Virtual assistant.

Delegating tasks is one way to avoid becoming overwhelmed. Click To Tweet

 

This is the number one reason why most successful business owners opt to hire a VA. It is why businesses, especially start-up businesses, need Virtual Assistants.

 

You can prepare a detailed list of tasks to outsource to a virtual assistant – things you need to get done and help you grow your business. Virtual Assistants are very organised and can help you prioritise which tasks to do first. Some of them have had training and years of experience in assisting business owners.

 

Your sanity is important to your entrepreneurial success so hire a virtual assistant and stay sane!

Your sanity is important to your entrepreneurial success so hire a VA and stay sane! Click To Tweet

 

 

4. Escape the Admin Jungle

Hiring Virtual AssistantsIf anything is going to drag you away from growing your business it is the admin vortex. Administrative tasks can easily be delegated to a Virtual Assistant. Often they are very process driven and repetitive so there is no reason why these can’t be delegated. Having a Virtual Assistant on your team can ensure these tasks are done on time, alleviating the stress of you getting sucked into the admin vortex.

 

Some of the most common administrative tasks that a hired virtual assistant can do:

  • Administrative and office support activities for multiple supervisors
  • Receptionist tasks such as fielding telephone calls and managing appointment bookings
  • Responding to emails and helping to filter them for easier management
  • Word processing, creating spreadsheets and presentations
  • Organising your Dropbox and Google Drive folders.
  • Internet research
  • Data entry

 

It is important to make a list of all your administrative tasks including the details, and not rule anything out. The virtual assistant skill set varies. Most Virtual Assistants have solid administrative skills and can easily breeze through your task list. You just need to be clear on your virtual assistant duties and responsibilities. And let’s face it, having someone to help take on projects is important for the growth of your business.

You need to be clear on your virtual assistant's duties and responsibilities. Click To Tweet

 

 

5. Streamline your business operations

Leverage your business with the help of virtual assistantsIn order to get success with a virtual assistant you really need to have some documented tasks, processes and systems in your business. If you don’t, then a dedicated virtual assistant can actually help you to create these and streamline your operations more.

 

By virtue of them being virtual it forces both sides to increase the focus on efficient processes, effective communication and advanced reporting channels.

 

This is how you can really use virtual assistants to help grow your business.

 

 

6. Improve your products and services

Hiring Virtual AssistantsDedicated Virtual Assistants can help improve the product and services you offer in the market by being your eyes and ears in the market and throughout your customer base.

 

As a business owner, you have to know the needs of your customers or prospective clients. This can be done by constantly monitoring the markets you operate in, listening for conversations on social media about your brand or industry, watching what competitors are doing and saying, collating feedback from current clients and generally staying abreast of industry news.

 

While this helps your business a lot, this also takes time and energy. These are tasks that can be outsourced to a virtual assistant. They can collate all of this information and report it all to you in one easy to scan document.

Monitoring the markets you operate in helps your business but this also takes time & energy. Click To Tweet

 

Having quick access to this data can be a game changer in your business, as long as you are not the one spending all day collating it. Your Virtual Assistant can gather this data on a continuous basis to help you improve your business.

 

7. Provide 24/7 business or customer service

Hiring Virtual AssistantsOne way to widen your market is to be available 24/7 for customer support. This is particularly important for online stores that work on a global scale.

 

This can be achieved through hiring a team of virtual assistants who can provide support for customers in different time zones.

 

These VAs can even provide service during official holidays.

 

Some things that you can have a VA do are:

  • Responding to customer questions
  • Creating email responses or FAQs with answers to common questions
  • Checking on clients, especially long-term clients
  • Dealing with complaints or requests for refunds or discounts
  • Create a welcome pack for new customers

 

They are also the quickest solution to temporary manpower shortages.

 

8. Maintain a Killer Online Strategy

Hiring Virtual AssistantsEvery business today, regardless of industry or offering, needs to have an online presence. With explosion in social media, video and content marketing it is something that is now a given that businesses are online.

 

There are two problems with this:

  1. You need a strong strategy that is results focused.
  2. The work involved in implementing and maintaining an effective online strategy is extremely time consuming.

 

Virtual assistants are a fantastic resource in this particular area. All things digital are by their very nature online and ‘virtual’. So the concept of having a virtual person implementing and maintaining for you is easier to get your head around.

 

Don’t spend all day creating pretty images in Canva, finding quotes and remembering what tips you want to share on social media – that’s what VAs are great at.

Maintaining and implementing an online strategy is extremely time consuming. Click To Tweet

 

Similarly, don’t spend all your time creating more and more content to feed your content marketing strategy when your VA can take whatever podcasts, articles, webinars you already have and repurpose them into other types of content – infographics, slideshares, blog posts, Ebooks … the list goes on.

 

You need to be online but you don’t need to get bogged down in the work involved.

 

 

9. Avoid selling your soul to your business

Hiring Virtual AssistantsLet’s be honest, hiring a virtual assistant to help manage, oversee and do tasks on your list helps ease the workload and stress you face in the day to day operations of your business. At the same time, it also allows you more leisure time with your family and friends. So, you are basically taking back your social life.

 

Also, by giving your Virtual Assistant responsibilities and tasks from your list, like those repetitive tasks, you add more productive hours to your day.

 

Getting more free time allows you to function better and avoid suffering from burnout. It allows you to focus on what really matters in your business.

Getting more free time allows you to function better and avoid suffering from burnout. Click To Tweet

 

More free time also means more time for people who are important in your life.

 

We must remember, other than being an entrepreneur, we also play different roles at home. We also have personal relationships which need care and attention. Having someone to help organise schedules and tasks (and do some small personal errands, as well) frees up more time for us. And, free time means more time for ourselves, family and friends.

 

 

10. Increase the asset value of your business

Happy clientWhen done right, working with virtual teams forces you to develop very strong and efficient processes, solid communication and reporting lines and utilise technology in more creative ways. 

 

Once you hone each of these areas and ensure tasks can be delegated to anyone that needs to step in it means your business is systematised. This creates a far more valuable asset if you ever decided to sell the business.

 

Go on… Hire a VA for your business!

Virtual Assistants are a fantastic asset for you and your business, especially when integrated correctly. So many people fail into the trap of thinking they need a Virtual Assistant for just a few hours here and there, but the truth is, there are so many tasks we can delegate to a Virtual Assistant and so many things our Virtual Assistants can do for us, it is well worth the investment to bring someone on more permanently and build them into your growth plans.

Virtual Assistants are a fantastic asset for you and your business. Click To Tweet

 

Oct 12, 2017

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